Proposal Done. What Next?
The wedding proposition has happened. Or perhaps your matchmaking has now been sorted. Both you as well as your significant other have made a unified commitment to undertake the subsequent major part of life together. What is going to be your following thing to do? Preparing the wedding party naturally. And that's how the Indian Wedding Planning Checklist will be useful, and be your main companion in making sure an awesome fiesta wedding event is put-together.
Yes, the wedding is going to be the initial key assignment that you together with your partner is going to embark on, be it with or possibly without the aid of your friends and relations. The marriage location should be booked. The wedding event caterer must be determined. Bridal professional photographers might have to be pre-booked many months before the day of the wedding. Wedding and reception banqueting furniture, and also coverings will have to be hired. And list continues on and on...
The mere volume of things to get ready for a wedding party could make you nervous or unpleasant and lead you to feelings that you might lose some influence over the state of your big day. Even before you commence, chances are you already visualize the unthinkable, and worry the embarrassment that could develop from a poorly arranged function.
Worry not, because the Indian Wedding Planning Checklist below will help you out with all of the wedding party arrangements. The set of wedding planning elements below was assembled chronologically to make certain adequate time is allotted for every function item. This means you ought to have plenty of time for sourcing good ideas, getting in touch with your wedding service providers, in depth conversation with the Wedding DJ Birmingham service vendors and lastly confirming your vendor choices.
Indian Wedding Planning Checklist
More than 1 year
- Decide on a personal date to get married
- Employ an expert wedding coordinator
- Determine the amount of attendees, venue and time of day for the marriage event
- Come to an agreement on the wedding finance and expenses and how the costs are going to be split between both bride and groom's families
- Discuss about the schedule of events that would take place on your wedding day
- Systematically monitor the wedding expenses and track who paid for each of the expense item
- Organize an invitee list which includes family and friends from both sides of the family
- Think about inevitable factors which may affect your wedding event (e.g. climate conditions, national elections, etc.)
- Book your marriage ceremony site
- Reserve marriage reception site
- Book your bridal ceremony & reception photographers
- Book your bridal ceremony & reception videographers
- Choose the wedding concept and colour scheme
- Update your passport & visa for your honeymoon
6 to 12 months
- Book the wedding priest, wedding qadi, wedding minister etc.
- Book your marriage event musicians
- Book your marriage event florists and decorators
- Book your marriage event caterer
- Book your marriage event entertainment
- Choose who are your bridesmaids and best men
- Choose who will be the emcee of your event
4 to 6 months
- Book hiring materials required for your marriage ceremony
- Book your cosmetic stylist, hair dresser and mehendi artist
- Book your wedding suite
- Complete attendance list and get the wedding invitation postal addresses
- Choose and buy wedding card invitations; remember to include map location of the wedding event venue
- Draft and send electronic invitations
- Compile an index of people to assist you on the wedding day( guest ushers, gift attendant, wedding & reception coordinator, food catering coordinator etc.) and their tasks
- Start preparing for the honeymoon
2 to 4 months
- Book your special wedding cake
- Book your wedding car, as well as decor for the wedding car and bridal party entourage
- Buy or rent wedding costumes
- Buy or rent wedding costume for parents, best men & bridesmaids
- Buy thank you gifts for wedding assistants and guests
- Prepare things to do for the guests who are from outstation
- Make a visit to the dentist to cleanse or whiten your teeth
6 to 8 weeks
- Post marriage invitation cards and email electronic invitations
- Monitor invitations sent out and responses received, and send thank you notes for guests who provided presents
- Buy or rent bride's accessories
- Buy the bride's shoes
- Buy the bridal jewellery (thali, matrimonial rings, etc.)
- Organize safety escort for bridal entourage which wear weighty jewellery
- Complete catering arrangements with the caterer
- Organize pre-wedding and bridal portrait photography to be taken
2 to 6 weeks
- Finalize marriage ceremony particulars with marriage officiant
- Follow-up with invitees who have yet to reply and complete arrangements for guest seating
- Compose a comprehensive timeline of the wedding event
- Give a copy of the wedding schedule to your wedding vendors
- Decide who will usher the bride and groom on the wedding day
- Give a checklist of photos you would like captured to your photographer
- Give a list of special people or events you want included in the video to your videographer
- Give the list of songs you would like played at your wedding event to the deejay
- Create the wedding venue direction guide boards, gift collection box and guestbook
- Beautify both bride and groom's home
- Ensure your bridal attire fits and make any alterations if necessary
- Appoint your wedding car drivers
- Review your wedding schedule
- Give a copy of the wedding layout to your venue manager and caterer
- Confirm the guest count and give to your venue manager and caterer
- Let your wedding vendors know of any last minute changes
- Confirm honeymoon reservations and prepare for your honeymoon
- Take a moment to familiarize yourself with the bridal guest list
- List down items to be brought on the wedding day and perform a full review of the items on this checklist
- Appoint someone you trust to assist you in paying the wedding vendors after the wedding event is completed
- Appoint an individual to give back hired items once the event is completed
- Appoint an individual to assist in placing wedding location direction guide boards at proper locations
- Appoint an individual to manage the wedding caterers and the wedding venue arrangement
- Arrange an individual to manage the wedding floor - to coordinate the emcee, DJ, entertainers, site lighting etc.
- Give the finalized wedding schedule to all members of your wedding party
- Give the finalized wedding schedule to all wedding vendors
- Communicate seating arrangements with ushers
- Perform a final review of this checklist and ensure to bring all items required for the wedding
- Carry and ensure the official wedding rings/thali is brought to the wedding venue
- Enjoy the wedding you planned and relax!
Article Source: http://EzineArticles.com/7756734
Make a Wedding Plan
Immediately Upon Engagement Decide on a Wedding Date
There are people you really want at your wedding. Give them as much notice as possible that they should set aside the date for you. If the wedding will involve travel and an over-night stay for guests, it's important to let them know that as soon as possible. It will be helpful for you to get early feedback on who may not be able to attend the wedding.
Set your budget
Your budget is the single biggest wedding decision to make after the decision to get married itself. Consider the range of projects you need or want to take on during your first year of marriage: honeymoon, buy a house, start a family, start or continue post-secondary education, buy a car, travel. Calculate the cost of these projects. The wedding costs will compete with these other projects. Calculate the money you will have from all sources for the wedding and your other projects. This will help establish the maximum amount of money you can spend on the wedding. From this calculation, all other spending decisions about the wedding will follow. It's a terrible idea to borrow any money from any source for your wedding.
Select your bridal party.
There are hundreds of details involved in planning the wedding and in getting through the wedding day.Your bridal party can be a huge help in handling these. Everything from RSVP tracking to picking up the flowers can and should be delegated. Can every member of the bridal party afford a bridesmaid's dress or a tuxedo? Is every member of the bridal party physically fit and mature enough to shoulder the responsibilities involved? Be objective.
Choose your theme. [modern, vintage, classic, rural, contemporary, etc.]
It's your wedding. Within reason and the bounds of good taste you should have what you want regardless of who will pay some of the expenses. Have faith in your own judgment and taste.
First Review & Planning Session
All the above should happen almost immediately. Once you square away these 4 foundations of your wedding, what follows are estimated time frames for everything to follow. Buy a binder, a hole punch and index tabs to collect & organize these details. Start a spread sheet to track all expenses. This is your wedding plan. Check it & update it often.
12-18 Months Out - Ceremony Location
Your caterer may have suggestions about where to hold your ceremony. You may have seen a pretty location yourself. Since many couples no longer get married in a church many reception locations have a "chapel" or an additional area for a wedding ceremony, . A wedding arch decorated with flowers can make a ceremony setting take shape almost anywhere you want. Will a botanical garden or public park permit wedding photographs? At what charge? What is Plan B in the event of rain?
This choice will be a function of a number of things: how many guests you are having, how far they have to travel, what kind of wedding (cocktail, plated service, etc.), your budget and what you both like.
The number of weddings in almost any part of the country is greater than the number of available beautiful reception venues. That means competition for venues and rising prices in a seller's market. (It's called supply and demand). Will a venue permit an outside caterer? Is the outside caterer charged for permission to serve food there? Is there a kitchen that the caterer may use or will food be brought to the venue already prepared hours before dinner? Will a kitchen have to be set up on site? Is the venue air conditioned? Does it have sufficient washrooms, coat check & racks with hangers, parking?
For outdoor weddings, caterers should have a list of beautiful and functional venues. Consider having your wedding on the property of a friend or relative. As farm weddings & country weddings become ever more popular consider rural venues that the Ministry of Food and Agriculture or a local 4H club can suggest.
Cottage weddings on a distant lake are more remote. Consider the expertise of your caterer in providing service well off the beaten path. How well equipped are they for off-site catering? How will the location impact the need for overnight accommodation? Will you need late night transport between the cottage and hotels? Are there Bed & Breakfast Inns in the area where guests can stay close to the wedding? Could the wedding be held at such an Inn instead of at the cottage? Parking and washrooms are critical for a cottage wedding, as is the potential for tense neighbour relations due to traffic congestion, trespass and late night noise.
DJ &/or Band
Your music choice will be a big part of how your celebration turns out. If the music is too loud older guests will leave early. If you choose the wrong genre of music for your demographic it's no fun. Before you pick a DJ ask if you can drop in on an event he is spinning the tunes for. You'll get a pretty good idea if that D.J. is for you. The same selection process applies to a band. Attend an event where they will play.. Ask for references and establish firm ground rules about arrival/set-up time, alcohol or drug use before and during the event, dress code, flirting, electrical & space needs, frequency & length of breaks. Plan your play list. You will need to feed the D.J. or band members, (& any other support staff you hire for the wedding). Make sure the caterer provides for this at an agreed upon price.
Most photographers have a portfolio you can see to get an idea of their style. Packages with a set price are a good idea even if you are not budget conscious. Give your photographer a copy of the wedding day schedule and make sure he/she can stick with it. Most delays at weddings are the result of a photographer who falls behind & can't stop taking one more shot. You will delay the rest of the wedding if you let the photographer take charge of the schedule. Your guests will be waiting.
A nice addition to your wedding memories.
9-12 Months Out
Sometimes, brides pick a wedding dress FIRST. But, more often, other factors such as theme, location, time of year and entertainment sway the dress decision. It may not be your dream to buy a wedding dress that someone else wore before but the potential savings are considerable. After all, you will wear this dress but once. On the other hand you will see it in pictures of the wedding for the rest of your life. You have a right be beautiful on your wedding day.
8-10 Months Out
If you can, get all the girls together for a full day of dress scouting. Keep budgets in mind and go for a style that will flatter a variety of body types. There is no excuse for any member of the wedding party to dress like a tart.
6-9 Months Out
Quite often the groom will get his rented tuxedo for FREE, since you ordered so many outfits.
Make sure you have a budget in mind before you see your florist. Packages are always available and there is a big range in price, depending on the type of flowers you select and the complexity of the arrangement. Make a list of everyone who will need flowers that day so that you don't forget anyone. Are flowers to go on each guest table, the head table, buffet or other tables? If the wedding will be on a property that your family owns, can the garden be planned a year before the wedding to coincide plant flowers that bloom in time for the wedding?
You will need a rough idea of how many guests are attending. This tells you how many tables will need centerpieces. Although tall centerpieces are striking, they might make it difficult for guests to see each other over the arrangement. Try for a low, simple arrangement that adds colour but doesn't take up too much space on the table. This is critical for platter or family style service.
For rural or cottage weddings, centre pieces made from birch bark, wood, or natural fibers can be charming. Remember to consider the colours of linens, flowers, dresses. The centre pieces should complement these items. Can you make the centre pieces yourself with help from your friends?
If you plan an elaborate themed wedding, you may want the help of a professional wedding decorator. These professionals have access to props and materials that you may have trouble finding. For simple decorations, like tulle and ribbon, you probably have at least one artistic friend that would love to help. Consider lighting as part of the decorations.
Order Invitations and Send invitations.
You need to spend real time considering who to invite without offending any friend or relative. Before inviting anyone you haven't seen or spoken to in years remember that your wedding should be spent with people you care about and who care about you. Be diplomatic when Mom wants to invite her 200 year old great aunt that you've never met. But, be realistic as well.
Proofread the invitations several times. It's hard to correct a printing error on something already in the mail. If the wedding will take place at a cottage or other hard to find location, include a map. Make sure that GPS or Google maps actually help find the location. If they don't, your map & directions should tell people not to use them or else they will get lost. The map should include a "Help" phone number to call on the wedding day. If you create a web site or Facebook page for the wedding, refer to it in the invitation.
Dress Fitting Check
Make sure to weigh yourself before each fitting, so you can keep track close to the wedding day.
Your Wedding Plan
Schedule an evening with your fiancee to track how closely you have kept to your original budget and schedule. If you are way off course, now is the time to correct it.
4-6 Months Out
Book Bridal Shower
Although it's usually a friend or family member who holds this event for you, you should be consulted on the date and location to make sure you will be available that day. You need to balance your role as a guest with your role as the bride at your own shower.
Book Bachelorette Party
This event is also hosted and arranged by a close friend or relative. Don't schedule it too close to the wedding day. Hangovers are not the best way to start your wedding day!
Book Bachelor Party
This party has a reputation for getting out of control. Plan such entertainment as poker, for example, that will keep guests cool and calm.
Master or Mistress of Ceremonies
The seamless flow of the wedding day, both ceremony and reception, will depend on your M.C. He or she has real responsibilities. These include making sure: that the schedule is followed, that guests and suppliers arrive in the right place at the right time, that photos don't run over time, that dinner service is explained, that guests are invited to the buffet table by table, that guest speakers, (including whoever will say Grace before dinner), are introduced and don't run over time and that toasts are presented according to a planned sequence. This is a critical job and cannot be assigned to anyone immature or inarticulate.
3 Months Out
Taste Tests with your Caterer/Venue and your Baker.
A great chance to get a peek at your wedding dinner. Chances are you won't notice food at your own wedding.
Hold Bridal Shower
You need to balance your role as a guest with your role as the bride at your own shower. Be diplomatic in giving an opinion on shower food and décor. Showers are generally held with little or no alcohol. It's unforgivable for anyone to be drunk at a shower.
Hold Bachelorette Party
This will be your last wild ride for the foreseeable future. Have fun and remember the good times.
Hold Bachelor Party
More fun with the guys - enjoy this blast from the past.
Dress Fitting Check
Oops! Time to get back on the stationary bike and eat more salads.
4 Weeks Out
Begin to Finalize Details with Your Vendors.
All your guest responses should be in by now. Finalize guest numbers with your caterer or venue.
Final Dress Fitting Check
Yahoo! It fits!
Make sure you fill out your data sheets with all formalities for your DJ/Band: Music choices, bridal party names, dos and don'ts, etc.
Make salon appointments for manny, peddy, makeup, tanning, hair, etc.
1 Week Out
If you haven't done so already finalize your timeline with your DJ, venue, caterer, photographer, florist and planner (if you hired one). The final timeline should be e-mailed to all of these suppliers. There are no excuses for being late or falling behind schedule.
3-5 Days Out
Pick Up Tuxes
Make sure you pay all your vendors, or prepare the cash/cheques for all your wedding day vendors.
Give the list and chequess to your Best Man or Maid of Honor, so that you don't have to worry about these on your wedding day.
YOU MADE IT! Be thrilled by the centuries Wedding DJ Birmingham of tradition & the love that you have just shared. Enjoy the day of your dreams.